Document Management

Charity worker using shared information management

Taking care of - Document Management

At Gallery, we love solutions that allow you to work smarter and achieve more. That's why we're huge fans of Microsoft 365 - a powerful IT solution that can transform the way your charity operates.

We've developed a special configuration of Microsoft Sharepoint, Charity ShareCentre,  a web-based platform; enabling organisations to share and manage content,  empower teamwork, quickly find information, and seamlessly collaborate from any device.

Talk to us about Charity ShareCentre 
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Microsoft Office Integration

Charity ShareCentre integrates seamlessly with the entire Microsoft 365 Suite including familiar applications such as Word, Excel, OneDrive and Teams.

We can offer bespoke solutions to automate your business processes by integrating ShareCentre with other Microsoft 365 applications like Power Automate, PowerBi and PowerApps.

 

Custom Built

Our expert team configure Charity ShareCentre to fit within your organisation's key business areas in form of hubsites and document libraries based on project, department, division, region, etc.

Using your organisations unique taxonomy, documents are categorized in a structured way for users to easily navigate to.

Additional Sites for External Users

As well as sites for company departments, we can build sites exclusively for your trustees or volunteers. ​

If you work with external organisations we can include libraries configured to allow users to share with external email accounts. 

Collaborate in real-time

Users can work on the same document at the same time, with multiple users co-editing - avoiding the need for different versions or redundant files.

Using the  "Share" function pinpoints colleagues to documents, rather than sending different versions as attachments, with all edits  captured in the version history and all previous versions restorable.

Expert Consultancy, Training and Support

Gallery Partnership's team of expert IT engineers are partnered with the best in the business. Our Microsoft Silver Partnership, earned in recognition of the qualifications of our engineers, ensures privileged access to Microsoft's skilled support technicians. 

We work within the constraints of your budget and timeline, provide a full suite of training materials for new users and offer a live helpdesk for all your support needs.

Accessible Anywhere - On and Offline

Automatically sync your files to your desktop so you can work with files offline. Access files on Windows, Mac, or mobile devices (using the app) and work from any location, even without internet connection. Your documents will automatically sync back to ShareCentre once you are back online.

Complex Library Permissioning​

We offer complex permissioning as standard. Each library gets it’s own permission group in Microsoft 365 allowing you to choose who has access to individual libraries within a team site, depending on role and responsibility.

'Sync' Documents Locally

Users with Windows 10 machines or up to date Macs can choose to sync libraries. This gives local access to documents in File explorer.

Add, change, and delete files and folders on your machine, which automatically add change, or delete in ShareCentre and vice versa. To upload files to a library, users can simply copy or move them to the site in File Explorer or Finder.

Workflow's & Reminders

Streamline and automate your business processes and project tasks, including approval requests, reminder prompts and feedback collation using the built in workflow options within Charity ShareCentre. 

"Gallery worked with us to design a ShareCentre built around our needs and the post-implementation support has been superb. We’re now able to take full advantage of collaborative working in the cloud. Colleagues love the flexibility of being able to access shared content from anywhere.”
Chris Dew
Nordoff Robbins

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