Cloud Solutions | Gallery Partnership

Charity worker using shared information management

Document Management

At Gallery, we love solutions that allow you to work smarter and achieve more. That's why we're huge fans of Microsoft 365 - a powerful IT solution that can transform the way your charity operates.

We've developed a special configuration of Microsoft Sharepoint, Charity ShareCentre, a web-based platform; enabling organisations to share and manage content, empower teamwork, quickly find information, and seamlessly collaborate from any device.

Talk to us about Charity ShareCentre
Explore Microsoft 365

Charity ShareCentre library hub and calendar

Custom built - Mirror Core Business Areas

Our expert team of Microsoft specialists customise Charity ShareCentre to mirror your core business areas, in the form of team sites which house document libraries.

Libraries are configured to use a folder structure or a taxonomy based on your organisations terminology and classifications.

Whether you are looking for just an internal company platform or need to collaborate with external users such as trustees and volunteers, we can include libraries configured to allow users to share with external email accounts.

Build Charity ShareCentre for your needs

Sharing a document using the functionality in Charity ShareCentre

Seamless Collaboration

Whether your working remotely or in the same room, you, your colleagues and external users can collaborate effortlessly within Charity ShareCentre.

Multiple users can co-edit on the same documents simultaneously- avoiding redundant and duplicate files. Users are notified of other editors, with all edits captured in the version history and previous versions restorable.

Sharing documents has never been easier. Send files securely to recipients straight from ShareCentre, rather than separate attachments reducing administration and increasing productivity.

Collaborate with ease in Charity ShareCentre

Never Miss a Deadline

Streamline and automate your business' processes with built in workflows from Charity ShareCentre.

Whether you need to set reminder review dates, request approval or collect feedback, users can increase output and efficiency, minimising errors and improving compliance while working in a more productive and agile way.

Automate your business' processes

Permission Groups

Worried about sensitive or confidential information being viewed by the wrong person?

We offer complex permissioning as standard with each library having it's own permission group.

You can choose who has access to individual libraries within a team site and the level of permission users or groups of users have, including edit, contribute, view only or full control.

Keep documents secure

Microsoft Office Integration: Charity ShareCentre integrates seamlessly with the entire Microsoft 365 Suite including familiar applications such as Word, Excel, OneDrive and Teams.

We can offer bespoke solutions to automate your business processes by integrating ShareCentre with other Microsoft 365 applications like Power Automate, PowerBi and PowerApps.
Custom Built: Our expert team configure Charity ShareCentre to fit within your organisation's key business areas in form of hubsites and document libraries based on project, department, division, region, etc.

Using your organisations unique taxonomy, documents are categorized in a structured way for users to easily navigate to.
Additional Sites for External Users: As well as sites for company departments, we can build sites exclusively for your trustees or volunteers.

If you work with external organisations we can include libraries configured to allow users to share with external email accounts.
Collaborate in real-time: Users can work on the same document at the same time, with multiple users co-editing - avoiding the need for different versions or redundant files.

Using the "Share" function pinpoints colleagues to documents, rather than sending different versions as attachments, with all edits captured in the version history and all previous versions restorable.
Expert Consultancy, Training and Support: Gallery Partnership's team of expert IT engineers are partnered with the best in the business. Our Microsoft Silver Partnership, earned in recognition of the qualifications of our engineers, ensures privileged access to Microsoft's skilled support technicians.

We work within the constraints of your budget and timeline, provide a full suite of training materials for new users and offer a live helpdesk for all your support needs.
Accessible Anywhere - On and Offline: Automatically sync your files to your desktop so you can work with files offline. Access files on Windows, Mac, or mobile devices (using the app) and work from any location, even without internet connection. Your documents will automatically sync back to ShareCentre once you are back online.
Complex Library Permissioning: We offer complex permissioning as standard. Each library gets it’s own permission group in Microsoft 365 allowing you to choose who has access to individual libraries within a team site, depending on role and responsibility.
'Sync' Documents Locally: Users with Windows 10 machines or up to date Macs can choose to sync libraries. This gives local access to documents in File explorer.

Add, change, and delete files and folders on your machine, which automatically add change, or delete in ShareCentre and vice versa. To upload files to a library, users can simply copy or move them to the site in File Explorer or Finder.
Workflow's & Reminders: Streamline and automate your business processes and project tasks, including approval requests, reminder prompts and feedback collation using the built in workflow options within Charity ShareCentre.

"Gallery worked with us to design a ShareCentre built around our needs and the post-implementation support has been superb. We’re now able to take full advantage of collaborative working in the cloud. Colleagues love the flexibility of being able to access shared content from anywhere.”

Chris Dew

Nordoff Robbins

Music Therapy Session

Hear From Our Clients